Prompt Library Event Planning Budget & Checklist Creator

Event Planning Budget & Checklist Creator

Business

Create comprehensive event planning budgets and checklists to ensure flawless execution.

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Example

Input prompt
I'm planning a wedding and need a budget and to-do list. Can you help?
Result from enhanced prompt

Wedding Reception Planning Guide

Event Details

  • Date: June 10th, 2023
  • Location: Hotel Ballroom in Chicago
  • Guest Count: 150
  • Budget: $30,000
  • Style: Elegant sit-down dinner with open bar, DJ, dance floor, and beautiful decor

Budget Breakdown

Category Estimated Cost
Venue Rental $5,000
Catering (incl. service) $12,000
Open Bar $5,000
Decor & Floral $3,000
DJ & Audio Equipment $1,500
Wedding Cake $750
Invitations & Stationery $500
Wedding Attire $1,000
Photography $1,000
Miscellaneous $250
Total $30,000

Planning Checklist

9-12 Months Before

  • [ ] Determine budget and guest list
  • [ ] Choose and book venue
  • [ ] Hire wedding planner (if using)
  • [ ] Select color scheme and theme
  • [ ] Book officiant
  • [ ] Start compiling guest addresses

6-9 Months Before

  • [ ] Choose and order wedding attire
  • [ ] Book photographer and videographer
  • [ ] Select and book caterer
  • [ ] Choose and book florist
  • [ ] Book DJ or band
  • [ ] Plan honeymoon

4-6 Months Before

  • [ ] Finalize guest list
  • [ ] Send out save-the-dates
  • [ ] Reserve hotel room blocks for out-of-town guests
  • [ ] Create gift registry
  • [ ] Schedule tastings with caterer
  • [ ] Select and order invitations

2-4 Months Before

  • [ ] Send out invitations
  • [ ] Arrange transportation for guests if needed
  • [ ] Plan rehearsal dinner
  • [ ] Choose wedding cake and desserts
  • [ ] Buy wedding bands
  • [ ] Schedule hair and makeup trials

1-2 Months Before

  • [ ] Obtain marriage license
  • [ ] Confirm final details with all vendors
  • [ ] Create seating chart
  • [ ] Order wedding favors
  • [ ] Schedule final dress fitting
  • [ ] Write vows

Week of Wedding

  • [ ] Provide final guest count to caterer
  • [ ] Confirm honeymoon arrangements
  • [ ] Pack for wedding night and honeymoon
  • [ ] Assign someone to manage gifts and guestbook
  • [ ] Distribute timeline to wedding party
  • [ ] Get plenty of rest!

Decor & Entertainment Suggestions

  • Elegant centerpieces combining flowers with candles or lanterns
  • Soft, romantic lighting using string lights or uplighting
  • Luxurious linens and chair covers in your color scheme
  • Signature cocktails named after the bride and groom
  • Interactive food stations (e.g. sushi bar, pasta station)
  • Late night snacks like sliders or donuts
  • Photobooth with fun props for guest favors
  • Slow-motion video booth to capture fun guest moments
  • Personalized napkins, coasters or matchbooks
  • Send guests home with mini bottles of champagne

I hope this guide provides a helpful starting point for planning your dream wedding reception! Let me know if you have any other questions.