Prompt Library Project Resource Allocation Planner

Project Resource Allocation Planner

Project Management

Create a project resource allocation plan to optimize the utilization of team members and assets.

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Example

Input prompt
Create a resource allocation plan for our new mobile app project with a 6 month timeline and $500k budget.
Result from enhanced prompt

E-Commerce Mobile App Development Resource Plan

Project Overview

  • Objective: Develop a new mobile app for e-commerce store with key features including product browsing, cart, checkout, order tracking, and customer support chat
  • Timeline: 6 months
  • Budget: $500,000
  • Deliverables:
    • Design mockups
    • Clickable prototype
    • Developed app published to iOS and Android app stores
    • Support documentation

Resource Allocation

People

  • 3 full-stack developers (Dev1, Dev2, Dev3)
    • Dev1 & Dev2: Front-end development (UI, features, integrations)
    • Dev3: Back-end development (API, database, architecture)
  • 1 UI/UX designer (Design1)
    • Mockups, prototype, visual design, user testing
  • 1 QA tester (QA1)
    • Test case development, execution, defect tracking
  • 1 project manager (PM1)
    • Planning, coordination, risk/issue management, status reporting

Budget

  • $450,000 for internal labor (assuming $150k/year fully-loaded cost per resource)
  • $50,000 for contractor/external development
    • Outsource discrete pieces as needed to augment team, e.g. security review, performance testing

Timeline & Tasks

Month 1

  • Design1: User research, journey mapping, low-fidelity mockups
  • Dev1: Technical design, API definition
  • PM1: Project planning, requirements gathering

Month 2

  • Design1: High-fidelity mockups, clickable prototype
  • Dev1, Dev2: Front-end architecture setup
  • Dev3: Back-end architecture setup, database design
  • PM1: Finalize requirements, ongoing coordination

Month 3

  • Dev1, Dev2: Feature development (browse, cart, checkout)
  • Dev3: API development
  • QA1: Develop test cases
  • PM1: Ongoing coordination, risk management

Month 4

  • Dev1, Dev2: Feature development (order tracking, chat)
  • Dev3: API development, integrations
  • QA1: Testing, defect tracking
  • PM1: Ongoing coordination, risk management

Month 5

  • Dev1, Dev2, Dev3: Defect fixing, performance optimization
  • QA1: Regression testing, user acceptance testing
  • PM1: Release planning, app store submissions

Month 6

  • Dev1, Dev2, Dev3: Production support, development of support docs
  • QA1: Final testing, development of test case docs
  • PM1: Oversee successful release, transition to support

Risks & Mitigations

  • Resource unavailability: Ensure cross-training, documentation to enable resources to back up each other
  • Scope creep: Clearly define MVP, ruthlessly prioritize, leverage contractor budget for unplanned work
  • Integration issues: Identify and tackle risky integrations early, plan sufficient buffer for testing
  • User acceptance: Invest in upfront user research and ongoing user testing to validate direction

Contingency Plans

  • Extended QA or bug fix period if needed to ensure quality at launch, leveraging contractor budget
  • Reduce scope (e.g. launch one platform first) if significant delays occur, to enable on-time basic delivery
  • Activate PM as needed for hands-on development/testing support to accelerate progress
  • Leverage overtime if needed in final month to resolve defects and prepare for launch